What is a Reimbursement Claim in Health Insurance?

  • Author :
  • TATA AIG Team
  • Last Updated On :
  • 28/05/2024

Navigating health issues can be both physically and financially taxing. Thankfully, a health insurance policy serves as a crucial safety net. Whether it is a planned procedure or an unexpected hospitalisation, choosing the right facility matters.

But what if your preferred hospital is not in your insurer's network? That's where a reimbursement claim steps in. From demystifying what a reimbursement claim entails to offering tips for a seamless process, we have got you covered.

Join us on this journey of disclosing the ins and outs of reimbursement claims. This will ensure that you are well-versed in maximising your health insurance benefits in the future.

Reimbursement Claim Meaning

A reimbursement claim is a formal request made by a policyholder to their health insurance provider, asking for a refund or compensation for out-of-pocket medical expenses incurred.

Picture this: Mr. Gupta, a policyholder, recently underwent a necessary surgery. He chose a hospital outside his insurer's network due to his familiarity with the surgeon. Unfortunately, this hospital was not covered by his plan.

After the procedure, Mr. Gupta received a detailed invoice outlining the costs involved, including the doctor’s fee, operating room charges, and other medication-related expenses. Instead of paying these bills directly, he filed a reimbursement claim with his insurance company.

Mr. Gupta compiled all the necessary documents, including medical bills, prescriptions, and a letter from his surgeon explaining the need for the specific hospital. He submitted these to his insurer along with a reimbursement claim form, which included personal details, policy information, and a clear breakdown of the expenses.

The insurance company reviewed Mr. Gupta’s claim, ensuring it met all the necessary criteria. They verified his policy coverage and cross-checked the legitimacy of the expenses. Once everything was checked out, they processed the claim. Mr. Gupta received a reimbursement check covering the eligible expenses.

Types of Reimbursement in Insurance Claim?

There are two types of cashless claims:

Cashless Claim

In a cashless claim, policyholders seek medical treatment at a network hospital or healthcare facility approved by their insurer. The hospital, upon obtaining any necessary pre-authorisation, directly invoices the insurance company for the covered medical expenses.

Mostly, policyholders are not required to pay upfront for covered expenses, except for co-payments, deductibles, or non-covered charges as outlined in their policy.

This type of claim provides convenience for both planned treatments and emergencies, alleviating immediate financial strain on the policyholder.

Reimbursement Claim

In a reimbursement claim process, policyholders receive medical treatment at any hospital, regardless of whether it's within the insurer's network or not. Following treatment, the policyholder personally covers the medical expenses and gathers all relevant bills, receipts, and medical records.

These documents are then submitted to the insurance company, along with the necessary claim forms. The insurer thoroughly assesses the claim, scrutinising expenses to ensure they align with the policy's terms.

Upon approval, the insurer reimburses the policyholder for the covered expenses, partially or in full, depending on the policy's coverage and limits. Initial payment of medical bills falls on the policyholder, with reimbursement typically occurring after the claim undergoes processing.

Key Benefits of Reimbursement in Medical Billing

A Reimbursement Claim offers numerous benefits that can greatly enhance your health insurance experience. Let's explore some of the key features and advantages:

Flexibility in Healthcare Choice

You can choose any healthcare facility that suits your preferences without being restricted to a specific cashless hospital. This ensures you can fully utilise your health insurance benefits.

No Location Constraints

There's no need to fret over finding an approved hospital in your immediate vicinity. With a Reimbursement Claim, you have the flexibility to seek treatment at any hospital, providing you with greater accessibility to quality healthcare.

Immediate Treatment

You can commence treatment without needing approval from the insurance provider or navigating through other insurance-related procedures. This expedites the process, ensuring timely care when you need it most.

Hassle-Free Claim Process

With a Reimbursement Claim, you can apply for a claim as soon as your medical treatment is complete and the bills are settled. This streamlined process eliminates unnecessary delays, ensuring a smooth and efficient reimbursement experience.

How to Raise a Reimbursement of Medical Expenses

The process to raise a reimbursement claim is easy and pretty straightforward:

Step 1: Prior to signing your hospital bill, meticulously review all details. Take your time; accuracy is paramount. Any discrepancies can directly impact your claim settlement.

Step 2: Essential documents that must be submitted:

  • Completed claim settlement form

  • Copy of your health insurance plan or insurance card

  • Doctor-signed medical certificate

  • Pathological reports

  • Hospital discharge card

  • Original medical bills and receipts

  • Pharmacy original bills

  • Investigation report (if applicable)

  • MLC/FIR copy for accident claims

  • Bank details for claim disbursement

  • Completed CKYC form if the medical bill exceeds ₹1 lakh

  • If all the documents are not available immediately, then you can collect them later and submit them to the insurer.

Step 3: After submitting all necessary documents, await claim settlement. This process may take around 21 days. The insurer may contact you if there are any queries or if the claim is rejected.

Usual Inclusions in a Mediclaim Reimbursement Claim

A Reimbursement Health Insurance policy provides comprehensive coverage regardless of the method of claim settlement.

It encompasses a wide range of benefits:

Hospitalisation Expenses

This includes the costs associated with being admitted to a hospital, encompassing room charges, surgery expenses, nursing fees, and more.

Pre- and Post-Hospitalisation Expenses

The policy covers medical expenses incurred before and after hospitalisation. This can involve diagnostic tests, consultations, and medications during the specified period.

Daycare Treatment

Even for treatments that do not necessitate prolonged hospital stays, such as certain surgeries or specialised procedures, reimbursement health insurance provides coverage.

Critical Illnesses

Critical illness insurance coverage extends to significant medical conditions like stroke, cancer, paralysis, and other major illnesses. The policy helps alleviate the financial burden associated with these critical health situations.

Domiciliary Hospitalisation

In cases where it is medically necessary for a patient to be treated at home due to the unavailability of a hospital bed, the policy covers the associated expenses.

Outpatient Department (OPD) Treatment

Depending on the policy's terms and conditions, some plans may include coverage for outpatient consultations, diagnostic tests, and prescribed medications.

Ambulance Services

The policy accounts for the expenses incurred in transporting the insured individual via ambulance during a medical emergency, ensuring timely access to healthcare facilities.

By offering this wide array of coverage, a Reimbursement Health Insurance policy provides financial security and support for various medical scenarios, allowing policyholders to navigate healthcare expenses with confidence and peace of mind.

Things You Should Consider Before Opting for Health Insurance Reimbursement Claims

Before you pick a plan with a reimbursement claim for yourself or your family members, you need to keep a few things in mind:

Understand Your Policy Coverage

Thoroughly review your insurance policy and company guidelines to grasp the extent of coverage. Align your expenses with the specified categories, providing a clear roadmap for your claim process.

Be Mindful of Deadlines

Pay close attention to submission deadlines; missing them could jeopardise your reimbursement. Make use of your phone calendar or set reminders to ensure timely submissions, recognising that time can either be your ally or adversary in this process.

Maintain Records

Diligently safeguard all receipts, invoices, and bills. These documents serve as crucial evidence for your expenses and prove invaluable in emergencies.

Be Aware of Exclusions

Scrutinise your policy for exclusions. Certain expenses may not be covered for reimbursement. Knowing these exclusions helps set realistic expectations.

Count the Costs

Calculate the total expenses and ensure they fall within the maximum limit stipulated by your policy or company. Going beyond this limit may necessitate covering the excess personally, emphasising the importance of adhering to a budget.

Consider Wait Periods

Some policies impose waiting periods during which specific expenses may not be eligible for reimbursement. Exercise patience and plan accordingly, recognising that certain costs may need to be managed differently.

Familiarise Yourself with the Claim Process

Gain a comprehensive understanding of the step-by-step journey your claim will undertake. This typically involves document submission, review, and awaiting approval, providing clarity for navigating the overall process.

Understand Tax Implications

Tax deduction is one of the benefits of health insurance. Familiarise yourself with how your reimbursement may impact your taxes. Understand that certain reimbursements may be taxable while others may not. Hence, it’s important to make informed financial decisions by considering tax considerations.

Manage Your Finances Wisely

Consider the financial impact of your expenses. Ensure you can cover them temporarily until you receive your reimbursement. Practicing astute financial management guarantees you are financially prepared throughout the process.

Reasons Why Your Reimbursement Claim May Get Rejected

Your reimbursement claim can get rejected for a number of reasons. Here are some common factors that may lead to claim denial:

Insufficient Documentation

Missing or incomplete documents, such as bills, receipts, or medical records, can result in claim rejection.

Policy Exclusions

Certain treatments or conditions may be excluded from coverage as per the terms and conditions of your policy.

Pre-existing Conditions

Some policies have waiting periods for pre-existing conditions, and claims related to them may be denied if filed within this period.

Incorrect Information

Providing inaccurate or incomplete information in your claim form can lead to rejection.

Policy Lapses or Non-Payment

If your policy has lapsed due to non-payment of premiums, any claims during that period may be rejected.

What to Do If Your Reimbursement Claim Gets Rejected?

If your reimbursement claim gets rejected, don't panic. Follow these steps to address the situation:

Review the Rejection Notice

Carefully go through the rejection notice provided by your insurance company. Understand the specific reasons for the denial.

Contact Your Insurance Provider

Reach out to your insurance provider for clarification. Ask them to explain the exact grounds for the rejection and seek guidance on what steps to take next.

Double-Check Policy Coverage

Review your policy documents to ensure that the expenses you claimed are indeed covered. Sometimes, rejections occur due to misunderstandings or misinterpretations.

Correct Any Errors

If there were errors in the initial claim submission, rectify them promptly. This may involve providing additional documentation or clarifications.

Seek Medical Opinion or Documentation

If the rejection is due to a disagreement on the necessity of the treatment, consider obtaining a second medical opinion or gathering further supporting documentation from your healthcare provider.

File an Appeal

If you believe the rejection is unjustified, file an appeal with your insurance company. Provide any additional information or documents that support your case.

Follow Up Persistently

Stay in regular contact with your insurance provider during the appeal process. Keep records of all communications.

Consult an Insurance Expert

If your efforts are still unsuccessful, consider seeking advice from an insurance expert.


In navigating the realm of health insurance reimbursement claims, knowledge is your greatest ally. Understanding the process, being diligent with documentation, and knowing your policy inside out are pivotal.

Should a claim face rejection, remain proactive. Seek clarification, rectify any errors, and consider an appeal if warranted.

With this blog handy, you are better equipped to navigate the intricacies of reimbursement claims. This will ensure you make the most of your health insurance coverage in the long run.

With Tata AIG, you can enjoy a quick, seamless and transparent reimbursement claim settlement procedure and focus only on getting the best medical care when needed.


How long does it typically take for a reimbursement claim to be processed?

The processing time for reimbursement claims can vary. On average, it may take up to 21 days for the claim to be settled.

However, this timeline can be influenced by factors like the complexity of the claim and the insurer's internal processes.

Are there any waiting periods for specific treatments or conditions in my policy?

Some policies have waiting periods for certain treatments or conditions. During this time, expenses related to those specific treatments may not be eligible for reimbursement. It's important to be aware of these waiting periods and plan accordingly.

How can I ensure my expenses fall within the maximum limit set by my policy?

To ensure your expenses align with the maximum limit set by your policy, carefully review your medical bills and receipts. If the total cost approaches the policy limit, you may need to cover any excess expenses beyond that limit.

Disclaimer / TnC

Your policy is subjected to terms and conditions & inclusions and exclusions mentioned in your policy wording. Please go through the documents carefully.

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