Italy visa documents
- Author :
- TATA AIG Team
- ●
- Last Updated On :
- 03/12/2024
If you are an Indian citizen planning a trip to Italy, understanding the visa process is crucial. Indian nationals are required to apply for a pre-approved visa before travelling to Italy. The visa application involves submitting essential documents such as your passport, travel itinerary, proof of accommodation and financial stability.
Since a visa is mandatory, carrying the right Italy tourist visa documents for Indian citizens, or other visa types, is key to ensuring a smooth journey. Proper documentation helps confirm your identity and purpose of travel, making the entry process easier and stress-free.
Italy Visa for Indians – Is it Necessary?
If you are an Indian citizen planning to visit Italy, obtaining a visa is mandatory. India does not qualify for visa-free or visa-on-arrival entry to Italy, meaning a pre-approved visa is essential before you travel. As Italy is part of the Schengen Area, Indian citizens must apply for a Schengen visa to enter the country. This visa allows you to stay for up to 90 days within 180 days for tourism, business or family visits.
The process requires submitting a set of documents, including a valid passport, recent photographs, proof of accommodation, return flight tickets, travel insurance and financial evidence to support your stay. You must make an appointment at the nearest Italian Embassy or Visa Application Centre (VAC) to submit the application and biometrics.
For longer stays, such as for work, study or family reunification, a different category of visa is needed, requiring additional documentation. It is important to apply well in advance, as processing times can vary.
Also Read: What is Italy Famous For?
Italy Visa Requirements - The Different Visa Types and Documents Needed
When applying for an Italy visa, Indian citizens need to submit specific documents based on the type of visa and their occupation. Be it Italy tourist visa requirements, business visa requirements or something else, you should have every single information at your fingertips for a successful visa application.
Below is a list of general documents required for all visa types, followed by additional documents depending on your purpose of visit.
General Italy Visa Documents Required
Original passport with at least 6 months validity and a minimum of 3 blank pages. Include all old passports, if any.
Italy tourist visa application form (for tourism purposes).
Two recent colour photographs as per specifications.
Original updated bank statement for the last 6 months.
Income Tax Returns/Form 16 for the last 3 years.
Confirmed return flight tickets.
Hotel reservation for the duration of stay.
Travel insurance with a minimum coverage of EUR 30,000.
Note: Italian authorities are strict regarding photograph specifications, so ensure that your photos meet the requirements. Click here to know more.
Additional Documents Based on Visa Type and Occupation for Visa Process for Italy
| Occupation | Additional Documents Required |
|---|---|
| Employed | The original leave sanctioned certificate has the company seal and signature. |
| Last 3 months' salary slip. | |
| Self-Employed | Business registration licence/MOA/partnership deed. |
| Company’s bank statement (last 6 months). | |
| Company’s IT returns for the last 3 years. | |
| Retired | Proof of retirement (pension book, statement, etc.). |
| Student | School/college/institute ID card. |
| Bonafide certificate from the educational institution. |
Italy Visa: Documents Required for Minors
When applying for a minor visa in Italy, several specific documents must be provided to ensure smooth processing. Below is a detailed list of each required document:
-Passport
The passport must be less than 10 years old and valid for at least 3 months after your planned return date.
It must include the applicant's signature (newer passports already have this embedded in the hardcover, while older ones need a signature on the information page).
The passport must have two consecutive blank pages for visa stamping. Pages damaged by stamps are not valid for visas.
Both the original and copies of any previous passports must be provided.
-Schengen Visa Application Form
Both parents must sign the Schengen visa application form.
-Colour ID Photos
Two recent colour photos (taken within the last 6 months) as per Schengen standards.
Photos should have a neutral expression, mouth closed and no coverings over the eyes, ears or forehead.
Avoid red-eye from flash and ensure the name is written on the back of each photo.
-Proof of Transport
Confirmed return flight tickets must be provided, along with any transport tickets (flight, ferry, train, bus, taxi) showing entry and exit between all Schengen countries.
If a car is rented, a confirmed booking must be included.
If a resident/permit holder is collecting the applicant in the EU, provide the driver's licence, car registration and a confirmation letter detailing pickup and drop-off arrangements.
-Travel Insurance
Submit the certificate pages of travel insurance, which must include the name of the insured minor, policy number, cover amount (minimum €30,000) and duration of coverage.
The insurance must cover the entire Schengen region, even if Italy is the sole destination, and include provisions for evacuation, repatriation, emergency transportation and medical treatment.
-Proof of Accommodation
Provide confirmed bookings for all accommodations during the stay. If the applicant is staying with someone else, the person who made the booking must provide a copy of their ID and a letter confirming the applicant is their guest.
For applicants staying with Italian citizens or residents, a "Lettera Di Invito" (Host Declaration) must be completed, along with a copy of the host’s ID or passport. If the host is not Italian but owns property in Italy, they must provide proof of residence (such as recent utility bills or title deeds).
-Proof of Residence
If the applicant resides with a third party, include a copy of their ID and a letter confirming the applicant lives with them.
-Letter from School
A signed and stamped letter on official letterhead confirming the minor is enrolled at the institution. The letter should indicate the school is aware of the travel dates.
-Unabridged Birth Certificate
Provide both the original and a copy of the unabridged birth certificate showing the names of both parents.
If an unabridged birth certificate is unavailable, submit an abridged birth certificate, the application receipt for an unabridged one and a letter from the hospital or school confirming the identity of the biological parents.
-Parental Consent Letter
This form, available on the VFS Global website, is mandatory for minors. Both parents or legal guardians must sign it at the VFS Visa Application Centre.
Attach the unabridged birth certificate, copies of both parents' passports and flight tickets of the accompanying parent(s).
One parent should also provide an employment letter and personal bank statements for the last 3 months. If a parent cannot submit their signed passport, a temporary passport or driver’s licence may be submitted.
If one parent is out of the country or unable to appear in person, they must sign the consent form before a commissioner of oaths and include an affidavit explaining their absence.
Italy Visa Documents Required Based on Employment Status
When applying for an Italian work visa, the required documents vary depending on your employment status. Below is a breakdown of the additional documents you need to provide based on your current employment or occupational status.
-Requisite Documents for Italy Employment Visa - Subordinate Work
| Document Type | Details |
|---|---|
| Application Form | Fully completed and signed by the applicant. |
| Photographs | Two recent passport-size photographs (white background). Do not staple them to the application form. |
| Passport | Valid for at least 3 months beyond the planned exit date from the Schengen area. Must have at least 2 blank visa pages. |
| Italian ID Card | A copy of the Italian ID card (Carta di Identità) is required if the applicant holds one. |
| (if applicable) | |
| C-Stag Form | A copy of the C-Stag form filled by the employer and submitted to the SUI via the ALI portal. |
| Nulla Osta | A copy of the Nulla Osta (Work Authorisation) issued by the SUI (Sportello Unico per l’Immigrazione). |
| (Work Authorisation) | |
| Flight Reservation | A one-way flight reservation. For Schengen visa applications (for work Nulla Osta up to 90 days), a return flight reservation is required. |
| Employer’s ID | A copy of the employer's ID is required. If the employer is not an Italian national, a copy of their valid permit of stay is also required. |
| Medical Insurance | Medical insurance with at least €30,000 coverage for 90 days, including repatriation coverage. |
Requisite Documents for Self-Employment in Italy
| Document Type | Details |
|---|---|
| National (“D”-Type) Visa Application Form | The form must be completed in English or Italian and |
| signed by the applicant. | |
| Photographs | Two recent and identical ICAO format photos (4.0 x 3.5 cm, colour, white background) taken within the last 6 months. |
| Passport/Travel Document | Must meet the following conditions: |
| - Issued within the last 10 years | |
| - Valid for at least 3 months after the visa duration | |
| - At least 2 blank visa pages. | |
| - One set of photocopies of the applicant’s passport. | |
| Nulla Osta | Authorisation for self-employed work issued by the |
| relevant Questura in Italy. Visa applications for the | |
| 2022 quota will not be accepted after December 2023, | |
| even with a valid Nulla Osta. | |
| Work Contract Statement | A statement proving the work contract is not for subordinated work was issued by the Ispettorato Territoriale del Lavoro. |
| Company Activity Statement | A statement issued by the relevant Chamber of Commerce stating that the company has been active for at least the last three years. |
| Business Licence | A valid business licence issued by the Chamber of Commerce. |
| Wage Guarantee Statement | A statement signed by the Italian company’s legal representative ensuring a minimum wage of €8,500. |
| Financial Balance/Income Tax Return | A copy of the company’s last financial balance (for capital companies) or the latest individual income tax return (for individual enterprises) proving sufficient revenue to pay the wage. |
| Medical Insurance | Travel insurance with at least €30,000 coverage for the entire stay, including the repatriation clause. |
| Proof of Accommodation | Demonstrate accommodation through either: |
| - Purchase or rental contract of an apartment | |
| - Accommodation statement signed by a citizen/resident in Italy, along with their ID. |
Requisite Documents for Self-Employment (Artists, Dancers, Entertainers)
| Document Type | Details |
|---|---|
| Work Contract | Authenticated by the director/administrator/impresario, ensuring compensation higher than that of subordinate workers with similar qualifications. |
| Professional Certification | Issued by a public or private institution, legalised by the Italian Consular Authority, or a professional curriculum with relevant media. |
| Firm Registration | Inscription certificate of the firm in the register of enterprises. |
| Financial Documents | Last balance sheet (for capital firms) or last revenue declaration proving sufficient revenue to guarantee compensation. |
| Declaration of Responsibility | Copy of the “Dichiarazione di Responsabilita” submitted to the relevant “Direzione Provinciale del Lavoro.” |
Requisite Documents for Internship Visa (Tirocinio Formazione)
| Document Type | Details |
|---|---|
| Proof of Enrolment/Pre-Enrolment | Enrollment or pre-enrollment in a course of study/technical/professional training, including hours |
| of study and course duration. | |
| Educational Documentation | Educational history from the country of origin, with attestation and apostille from the Ministry of External Affairs (MEA). |
| Proof of Financial Support | Documentation showing available means to support |
| the stay in Italy. | |
| Accommodation Proof | Declaration of appropriate lodgings in Italy, along with proof of funds necessary for repatriation (return airline ticket). |
| Consular Declaration/Foreign Insurance | Consular declaration confirming healthcare rights under agreements between Italy and the applicant’s country of origin or a compliant foreign/Italian insurance policy. |
Requisite Documents for Research Visa (D-Type)
| Document Type | Details |
|---|---|
| Personal Covering Letter | Personal letter explaining the purpose of travel. |
| Nulla Osta | Photocopy of the Nulla Osta issued by the competent S.U.I. in Italy, valid for six months from issuance. |
| Host Agreement | A "Convenzione di accoglienza" between the host institution in Italy and the researcher specifies employment terms, financial support, research details and medical insurance. |
| One-way Air Ticket | One-way flight reservation. |
Note: Additional documents may be required based on your specific visa category and personal circumstances. Please consult with the Embassy of Italy in India or the relevant Consulate for the most up-to-date and accurate visa application requirements.
Italy Visa Documents Checklist for Application & Interview for Indians
The visa application process for Italy for Indian citizens begins with completing the visa application form and submitting essential documents, including a valid passport, recent passport-size photographs, travel insurance and proof of financial stability, along with flight and accommodation details.
After submitting the application, applicants must attend an in-person interview at the Italian Embassy or Consulate. During the interview, additional documentation may be required, such as proof of employment, business ties or evidence of strong financial connections in India.
This thorough process ensures that the purpose of travel aligns with Italy's visa regulations, confirming the legitimacy of the visit.
Process to Complete Online Application for Italy Visa
Applying for an Italy visa involves several important steps. Here is a detailed, step-by-step guide to help you navigate the online application process:
-Step 1 - Visit the Embassy/Consulate Website
Begin by visiting the official website of the Italian Embassy or Consulate that has jurisdiction over your state of residence in India. Familiarise yourself with the specific visa requirements and application process as outlined on the website.
-Step 2: Complete the Online Application Form
Locate and fill out the online visa application form accurately. Make sure to provide all required information, including personal details, travel plans and financial information. After completing the form, double-check for any errors or omissions before submitting it.
-Step 3: Print the Confirmation Page
Once you submit your online application, a confirmation page will be generated. Print this page, as you will need to present it during your appointment.
-Step 4: Schedule an Appointment
You need to schedule an appointment at the relevant embassy or consulate according to your state of residence. This can be done online through the embassy's website. Be sure to select an available time slot that suits you.
-Step 5: Prepare Required Documents
Gather all necessary documents as specified on the embassy's website and as stated above. Commonly required documents include:
Valid passport
Passport-size photographs
Travel Insurance
Financial proof
Flight and accommodation details
Any additional documents based on your visa category
-Step 6: Attend Your Appointment
On the appointed day, visit the embassy or consulate with all your documents and the printed confirmation page. Be prepared to submit your application and provide biometric data (fingerprints and photos) as required.
-Important Things to Keep in Mind
Please be aware that the Consulate General of Italy in Mumbai does not accept visa applications directly and has outsourced the process to Visa Application Centers (VACs).
Applications for short-term Schengen visas must be submitted through a VAC, as the embassy no longer accepts these applications directly.
If you have submitted your biometrics in the past five years, you are not required to attend the appointment in person to provide them again. In such cases, you may assign a third party to submit your application on your behalf or send your application via post through one of the VAC's Drop-Box facilities.
Italy Visa Photo Requirements for Application and Interview
When applying for a visa to Italy, it is crucial to submit photographs that meet specific requirements. Here are the guidelines to ensure your photos are acceptable:
-General Photo Specifications
The background must be plain white, and applicants should wear dark-coloured clothing for contrast.
Photos must be taken within the last six months.
The photo size should be between 33-35mm in width (3.3 x 3.5 cm).
The image should be a close-up of your head and shoulders, with your face occupying 70-80% of the frame.
Photos must be sharp, clear and of high quality and free from ink marks or creases.
-Composition and Appearance
You should be looking directly at the camera.
The photo must accurately represent your skin tones.
Ensure the photo has appropriate brightness and contrast.
Use high-quality paper for printing, ensuring the photo is at high resolution.
If taken with a digital camera, ensure the images are high-quality colour prints on photo-quality paper.
-Other Specific Requirements
Your eyes must be open and clearly visible, with no hair obscuring them.
Face the camera squarely; avoid turning your head or tilting it. Both edges of your face should be visible.
Uniform lighting is essential, without shadows or flash reflections on your face, and avoid red-eye effects.
-Glasses and Head Coverings
If you wear glasses, ensure your eyes are clearly visible without flash reflections. Tinted lenses are not permitted. If possible, opt for lighter frames to avoid covering any part of your eyes.
Head coverings are only allowed for religious reasons. However, your facial features from the bottom of your chin to the top of your forehead and both edges of your face must be clearly visible.
-Requirements for Minors
Photos of minors must show the child alone, without any visible chair backs, toys or other individuals. The child should look at the camera with a neutral expression and their mouth closed.
Proof of the Purpose of Your Trip to Italy
When applying for a visa to Italy, it is crucial to select the correct visa type, as this determines the documentation needed to prove the purpose of your trip. Here are common travel purposes along with the required documents:
-Tourism: Provide a detailed itinerary, hotel reservations and flight bookings to demonstrate your travel plans.
-Business: Submit a letter from your employer or business partner detailing the nature of your business, along with meeting invitations or contracts.
-Study: Include an acceptance letter from an Italian educational institution and proof of enrolment.
-Family Visit: Provide an invitation letter from a relative residing in Italy, along with their residency proof.
-Cultural or Sports Events: Attach event tickets or registration confirmations.
Italy Visa Fees
The fees for an Italy Schengen visa can vary based on the type of visa you are applying for and the duration of your stay. Below is a general overview of the visa fees for various categories:
Adults: €90
Minors (6 to 12 years): €45
Children Under 6 years: exempt from paying any fees
Note: These fees may be subject to change and additional service charges may apply at visa application centres.
Also Read: Italy Visa Fees for Indians
Italy Visa Processing Time
Under optimal conditions, you can expect the processing to take approximately 10 to 15 working days.
The processing time for an Italy visa application can vary based on several factors, including the type of visa, the duration of stay, the number of entries allowed and the current volume of applications at the consulate.
However, due to potential delays, it is highly recommended that you apply well in advance. Ideally, submit your application at least 10 days before your intended travel date.
Steps to Check Italy Visa Application Status
While your Italy visa application is being processed, you can easily check its status online. Once the Visa Application Centre has decided on your application, you will receive an email notification.
If you prefer receiving real-time updates on your mobile phone or have limited access to email, check if the SMS tracking service is available at your Visa Application Centre.
To track your visa application status online, visit the VFS Global website. You will need your Reference Number from the invoice/receipt issued by the Visa Application Centre and your last name.
If you submitted your application after July 17, 2024, please click here to track your application specifically.
Why Do You Need International Travel Insurance?
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Frequently Asked Questions
-Is travel insurance mandatory for applying for an Italy visa?
Yes, travel insurance is mandatory for all Italy visa applications. The policy should have a minimum coverage of €30,000, including coverage for medical emergencies and repatriation.
-How can I prove the purpose of my trip to Italy?
Relevant documentation based on your visa type can demonstrate the purpose of your trip. For tourism, provide a travel itinerary; for business, include an invitation letter from a company; and for study, present proof of enrolment in an educational institution.
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