Documents Required for Passport

  • Author :
  • TATA AIG Team
  • Published on :
  • 06/01/2022

Obtaining an Indian passport unlocks the door to international travel and adventure. But before you set foot on foreign soil, ensuring you have the correct documentation is crucial.

Understanding the documents required for Indian passport issuance is key whether you are a first-time applicant or renewing your existing passport.

This guide outlines the essential documents required for passport appointment, providing applicants with clear insights into the documentation procedures mandated by the Indian government.

Understanding these prerequisites will empower every Indian to navigate the passport application process efficiently and effectively.

The Role of Correct Documentation in Securing Your Indian Passport

  • An Indian passport in hand can be your key to international adventures, but embarking on this journey requires meticulous preparation. At the heart of a smooth application process lies accurate and complete documentation.

  • Each document you submit acts as a verification tool, confirming your identity, address, and other crucial details. This ensures the passport reaches the rightful owner and upholds national security.

  • Incomplete or incorrect documents lead to delays and processing hurdles. Having everything in order streamlines the process, saving you time and frustration.

  • Also, missing or inaccurate documents can result in application rejection, forcing you to start over. This can be especially inconvenient if you have travel deadlines looming.

  • Hence, knowing about the documents required for passport police verification and that you have everything in order fosters a sense of confidence and reduces stress throughout the application process.

List of Documents Required for Fresh Passport in India

Address Proof Photocopy of the Passbook of an active bank account in any public sector bank, private sector bank or regional rural banks
Water bill/ Electricity bill
Election Photo ID card
Landline or Postpaid mobile bill
Proof of Gas Connection
Spouse’s passport photocopy (First and last page of the passport that includes the details of the family and mentions the applicant's name as the spouse of the passport holder)
Certificate from Employer of reputed companies on a letterhead
Age Proof School leaving certificates
Birth certificate issued by the Municipal Corporation or the Registrar of Births and Deaths or any other prescribed authority that has been empowered under the Registration of Birth and Deaths Act, 1969 in India
Declaration given by the Head of the Child Care Home/Orphanage on the official letterhead that confirms the date of birth of the applicant
Policy Bond issued by the Public Life Insurance Corporations/Organisations which has the date of birth of the applicant
Proof of the service record of the applicant (in case of government servants) or Pay Pension Order (retired government servants) duly attested/certified by the officer/in-charge of the Administration of the concerned Ministry/Department of the applicant
Driving Licence and PAN Card
Election Photo Identity Card
Aadhaar card

List of Documents for Getting a Minor’s Passport in India

Address Proof Birth certificate
School leaving certificate
Declaration given by the Head of the Orphanage/Child Care Home
Policy Bond issued by the Public Life Insurance Corporations/Companies
Aadhaar card
Age Proof Proof of current address in the parents' name
Photo Passbook of running bank account of the parent

List of Mandatory Documents for Reissue of Passport in India

Original copy of the old passport
Self-attested photocopies of the first and last two pages ECR/Non-ECR page
Page of validity extension (if any)
Page of observation (if any) made by Passport Issuing Authority
No Objection Certificate (NOC)/Prior Intimation Letter (PI)

Documents Required for Reissue of Passport of a Minor in India

Along with the mandatory documents listed above, you must also furnish the following:

A document that eliminates the cause for the issuance of a Short Validity Passport (SVP)
Birth proof
Present address proof
Proof of place of birth
Declaration confirming the details of the minor as mentioned in the application form
A recent photograph showing the latest appearance of the minor
Passport of parents with the new name in original along with the self-attested photocopy of the first and last two pages, ECR/Non-ECR page, page of observation and page of validity extension (if any)

Reasons for Reissuance of your Passport and the Documents Required

There are several reasons why you might need to reissue your passport, these include: Here's what you will need for each scenario:

Expiry or Exhaustion of Pages: Alongside mandatory documents, include the Pension Payment Order.

Renewal of Short Validity Passport (SVP): You must submit the Pension Payment Order and documents proving the elimination of the need for SVP issuance.

Loss, Theft, or Damage: You need to provide proof of date of birth, present address, an affidavit detailing the incident, an original police report (for loss/theft), and a damaged passport (if applicable). Include the Pension Payment Order.

Change in Appearance: You must include a recent photograph displaying your current appearance.

Change of Signature: For this, only the mandatory documents are required.

Addition/Change of Spouse's Name: You need to provide marriage/divorce/separation certificates.

Change of Address: You must submit proof of the new address.

Deletion of ECR: You must present documentary proof for non-ECR categories.

Change of Place of Birth (Involving State or Country): You must provide proof of place of birth, an affidavit explaining the change, and relevant judicial or government orders.

Change of Place of Birth (Not Involving State or Country): You need to submit proof of place of birth and an affidavit explaining the change.

Change in Sex: You need to include a page of validity extension (if any), a sworn affidavit, and a certificate from the hospital where the sex-change operation occurred.

Change in Parent's Name: You must provide relevant service records, pension orders, or property documents. If parents are deceased, submit proof of name changes during their lifetime.

Other Reasons: You must include all mandatory documents required for passport reissue.

List of Documents Required for Passport Renewal in India

If you need to renew your passport, you will need a few mandatory documents to get your renewed passport in hand. Here is a detailed list of the same:

Original copy of the old passport
Self-attested photocopies of the first and last two pages of the old passport, ECR/Non-ECR page
Page of validity extension (if any)
Page of observation (if any) made by Passport Issuing Authority
Proof of Gas Connection
No Objection Certificate (NOC)/Prior Intimation Letter (PI)
Certificate from Employer of reputed companies on a letterhead

Reasons Why You May Need to Renew Your Passport

Renewing your passport may become necessary due to various circumstances. Here's what you will need for different situations:

Loss, Theft, or Damage: If your passport is lost, stolen, or damaged beyond recognition, you will require birth proof, address proof, an original police report, an affidavit explaining the incident, and a No Objection Certificate (NOC)/Prior Intimation Letter (PI).

Damaged Passport: Alongside the mandatory documents, you will have to provide an affidavit explaining the damage.

Change in Appearance: You will have to submit recent photographs displaying your changed appearance.

Change of Name: You will need to include a fresh ID certificate in your new name and a gazetted notification of the name change.

Date of Birth Change: You need to furnish your birth proof.

Address Change: You must provide proof of your current address.

ECR Deletion: You need to present documentary proof for non-ECR categories.

Change of Birth Place (Involving Country or State): You will have to provide proof of birth and an affidavit explaining the change, supported by judicial or government orders.

Change of Birth Place (Not Involving Country or State): Similar to the above, with affidavit support.

Sex Change: You need to submit an affidavit and a certificate from the hospital where the operation was performed.

Change in Parents' Name: You must include passports with updated names and relevant supporting documents. Ensure proof of name changes while they are alive if deceased.

List of Documents Required for a Tatkal Passport in India

Age proof Birth Certificate, School Leaving Certificate, etc.
Address proof Aadhaar card, Electricity bill, Voter ID card, etc.
Nationality proof Birth Certificate, Voter ID card, etc.
Self-attested copies of old passport First and last two pages (if any)
Annexure E Declaration of citizenship, family details, and no criminal record
Passport-size photographs Two, sized 4.5 cm x 3.5 cm, white background
Tatkal fee payment Higher than the normal fee

Additional documents beyond the standard requirements are necessary to apply for a passport under the Tatkal scheme. Individuals aged 18 and above must submit any three documents listed below as acceptable by the Passport Authority of India.

The list comprises:

Aadhaar card

PAN Card

Student Photo Identity Card from a Recognised Educational Institution

Ration Card

Last Issued Passport (if applicable)

Birth Certificate issued by a government body

Valid Driving Licence

Updated Bank Passbook, Post Office Passbook or Kisan Passbook

Pension Documents

Electors Photo Identity Card (EPIC)

Service Photo Identity Card from State or Central Government or a Public Sector Undertaking

List of Documents Required for an Official/Diplomatic in India

Applicant's official identity card Official identification card of the applicant
Certificate by the Head of Office Certificate provided by the Head of Office; format downloadable from the official passport website
Official Request Letter from the Forwarding Officer Letter from the Forwarding Officer; format available on the passport seva portal
Political/PMO Clearance Certificate (if applicable) Clearance certificate for political/PMO purposes, if required
Original Diplomatic/Official Passport For existing passport or re-issue; original passport for cancellation or surrender
Official Undertaking (if close to retirement) Undertaking from the office if the official is retiring within 6 months of the application date

List of Documents Required for an E-Passport in India

An E-Passport is equipped with a chip containing the holder's biometric data, facilitating digital identification of key details like name and date of birth. This advancement enhances the security and transparency of travel documentation by leveraging digital technology.

To apply for an e-passport in India, you will need the following documents:

Proof of Residence Rent agreement
Telephone bill
Water bill
Aadhaar card
Gas connection document
Electricity bill
Copy of the first and last page of spouse’s passport
Active bank account’s passbook

Note: Details of all locations lived in last year required

Proof of Age Birth Certificate issued by a competent authority
Aadhaar card
PAN card
Voter ID
Valid Driving Licence
Applicant’s life insurance plan

Travelling Abroad? Don’t Miss Out on a Travel Insurance Plan!

Now that your passport is secured, unlock the world with confidence! But before you jet-set, don't overlook the importance of travel insurance. Unexpected events can turn dream vacations into stressful situations. With a travel insurance plan by your side, you are prepared for whatever adventure throws your way.

Tata AIG, a leading insurance provider in India, offers comprehensive travel insurance plans designed for various needs and budgets. You can choose from our diverse plans catering to solo travellers, families, senior citizens, and adventure enthusiasts, ensuring coverage tailored to your specific trip.

You can get everything from trip cancellation insurance to emergency repatriation coverage without breaking the bank!

Conclusion

With the insights provided in this guide, you are now well-equipped to navigate the essential documents required for passport issuance in India. Remember, meticulous preparation is key to a smooth and efficient application process.

Finally, don't let unexpected events cast a shadow over your international adventure. Secure your peace of mind with an international travel insurance online plan from Tata AIG. Start your journey with confidence, knowing you are protected every step of the way.

FAQS

What happens if I miss something from the list of documents required for a new passport or submit incorrect information?

Missing documents or inaccurate information can lead to delays and potential rejection of your application. It's essential to double-check everything carefully before submission. If you're unsure about any requirement, reach out to the Passport Seva authorities for clarification.

How do I change the surname in my passport if I recently got married or divorced?

If you have recently married or divorced and require a surname change on your passport, you will need to apply for a "Re-issue" of your passport.

For a comprehensive list of documents required along with the application form, please refer to the "Documents Advisor" link available on the Passport Seva Portal's home page.

Do I need my educational certificates to apply for a passport?

No, in most cases, you do not need your educational certificates to apply for an Indian passport. Also, a 10th mark sheet is not mandatory to get a passport in India. However, they can be used as proof of age, which is one of the required documents.

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