Check Japan Visa Application Status

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Check Japan Visa Application Status

Lying off the east coast of Asia, the island country of Japan attracts countless tourists from around the globe to experience its scenic landscape. Most of Japan’s rugged landscape is made up of mountains, with abundant rains, mild temperatures, and lush vegetation.

To visit Japan from India, travellers must possess the right visa and other essential travel documents such as a passport, foreign travel insurance, etc. There are different Japanese visa types depending on the purpose of travel.

Once you have applied for your Japan visa, you can easily perform a Japan visa check online. Let’s learn everything about Japan visa tracking for a seamless travelling experience.

What is Japan Visa Status?

Japan visa check is essentially the process of checking your Japan visa application status. By doing a Japan visa check online you can determine the exact status of your visa application and know whether your application has been approved, rejected, or pending.

Typically, the application portal displays the approved status after the application has been processed by the respective authorities. Conversely, if the visa has been rejected, the website will also inform the applicant of the rejection. Finally, if the authorities are yet to access the application, it will display a “processing” status.

After doing Japan visa tracking in India, you can appropriately plan your trip. Depending on the type of visa you have applied for, the processing time would vary. Let’s dive into the different types of Japanese visas available for Indian applicants.

Types of Japan Visa for Indian Citizens

The visa system of Japan accommodates travellers with various options for different purposes and duration of stay. Let’s take a look at all the different kinds of visas offered to Indian citizens by Japan.

Short-Term Visas:

Tourist Visa (Temporary Visitor Visa): This is meant for individuals who are travelling to Japan for tourism, sightseeing, visiting friends or relatives, etc. This visa type is only valid for short stays no longer than 90 days.

Business Visa: This is meant for short-term business activities such as conferences, meetings, etc., and enables engagement in certain business activities during the stay.

Transit Visa: This visa type enables travellers to pass through Japan while on their way to another destination.

Long-Term Visas:

Work Visa: This is issued to individuals who have confirmation of employment in Japan and is valid for the duration of the project or work contract.

Student Visa: This visa type is granted to applicants who have enrolled in Japanese educational institutions including language or vocational schools or university

Spouse (Dependent Visa): This is for the family member of the individual who possesses a long-term Japanese visa and permits the individual to accompany the primary visa holder.

Permanent Resident Visa: This provides an infinite residency status in Japan to individuals who meet specific residency requirements. With this visa, the holder gets the same rights as Japanese citizens.

In addition to this, there are a few other Japanese visa categories as well such as Cultural Activities Visa, Entertainer Visa, and more. However, before applying for a Japanese visa, individuals must ensure they meet the eligibility criteria and have all the essential documents such as a passport, travelling insurance, etc.

Japan Embassy and Consulate in India

The Japanese embassy has certain duties towards Japanese citizens in India and Indian citizens who are looking for assistance for multiple reasons. The embassy represents the government of Japan and deals with foreign affairs concerning the country of residence, in this case, India.

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Japan Consulate in Kolkata, India
Address55, MN Sen Ln, Ashok Nagar, Tollygunge Kolkata 700040 West Bengal India
Phone +91 33 3507 6830
Working Days Monday to Friday
Official Timing 9:00 AM –1:00 PM and 2:00 PM – 5:00 PM
Japan Consulate in Chennai, India
AddressNo.12/1, Cenotaph Road Ist Street, Teynampet Chennai 600018 Tamil Nadu India
Phone +91 44 2432 3860 1/2/3
Working Days Monday to Friday
Official Timing 9:00 AM – 5:45 PM
Japan Consulate in Mumbai, India
AddressNo.1, M.L.Dahanukar Marg, Cumballa Hill Mumbai 400026 Maharashtra India
Phone +91 22 2351 7101
Working Days Monday to Friday
Official Timing 9:00 AM – 1:00 PM and  2:00 – 5:30 PM
Japan Consulate in Bangalore, India
Address8-14, 1st Floor, Prestige Nebula, Cubbon Road, Shivaji Nagar Bangalore North 560020 Karnataka India
Phone 91 80 4064 9999
Working Days Monday to Friday
Official Timing 8:30 AM – 11:30 AM, 2:00 PM – 5:00 PM
Japan Embassy in Delhi, India
AddressPlot No.4&5, 50-G Shantipath, Chanakyapuri, South West Delhi 110021 Delhi India
Phone +91 11 4610 4610/2687 6564
Working Days Monday to Friday
Working Days Monday to Friday
Official Timing 9:00 AM – 5:30 PM

How to Check Japan Visa Status Online?

When a decision has been made by the Japanese Visa Application Centre, they will inform you about your application via email or your registered mobile number. Alternatively, you can do your Japan visa tracking in India using the embassy barcode number. Let’s take a look at the process for Japan visa application status.

Process to Check Japan Visa Status Online:

Step 1: Visit the VFS Global website and click Track your Application.

Step 2: Click on Track Your Application Online

Step 3: You will be redirected to a new page wherein you will need you input your application ID and date of birth

Step 4: You will also need to add the captcha code displayed on the screen

Step 5: Once all the relevant information is added, click on, “Submit”

Step 6: On the next page, you will be able to view your Japan visa status

You will also receive an email update when a decision has been made on your Japan visa application.

How to Check Japan Visa Application Status Offline?

If you think it is complicated to check Japan visa status online, you can even choose to do a Japan visa check offline. Let’s take a look at the offline method for Japan visa tracking in India.

Process to Check Japan Visa Status Offline:

Step 1: To know the status of your visa application, you can reach out to the Japan Embassy and Consulate in India via email or phone number, or make an appointment to visit the embassy

Step 2: If you are going to call or email the Japanese visa office, then keep all the relevant documents handy. This includes your passport number, application number, etc. as these details may be asked by the responding authority for checking your application status.

Step 3: Alternatively, if you have made an appointment with the embassy, then carry all the essential documents and share the details with the respective authority. They will then check your visa status on your behalf through their database.

Step 4: The officer will share the status of your Japan visa application with you and assist you with the **Steps to follow. If your application has been rejected the authority can help you with the next **Steps you can take.

Common Reasons for Japan Visa Rejection

There could be several reasons for visa rejection. It is always important to check the requirements before applying for a visa, as the criteria change from one visa type to another.

Important details such as Japan visa validity check, eligibility check, criteria check, etc., are essential before application. With that in mind, here are the most common reasons for visa rejection:

Incomplete application: One of the most prominent reasons for visa rejection is incomplete filling of the application form. So, applicants must ensure that all the details have been correctly entered. Additionally, it is essential to ensure that all the details that have been entered are accurate.

Violation of rules: Every applicant must adhere to the rules and guidelines outlined by the Ministry of External Affairs. You can take a look at these rules on the official embassy website.

Inadequate travel details: An important part of the application process is disclosing your travel plans. Most applications get rejected because travellers either submit incorrect or incomplete travel details.

Insufficient travel insurance: For most visa applications, travelling insurance is an essential document. This also applies to Japan. Without adequate travel insurance coverage, your application is going to get rejected.

Unclear purpose of travel: Perhaps one of the most crucial aspects of the visa application process is the purpose of travel. The visa authorities will likely dive deeper into your reasons for travel. So, you must have a concrete reason to support your travel.

Insufficient funds: Travelling overseas is a significant financial investment so, the applicant must be able to validate that they can bear the expense of the trip. If you don’t have the essential funds in your bank account, your application will be rejected.

Some other reasons for Japan visa rejection aside from the aforementioned include criminal history, something going wrong with the visa interview, passport issues, application timing, etc.

What to Do If Your Japan Visa Application Status Is Rejected?

Even after receiving the certificate of eligibility, there is a possibility that your visa for Japan may be rejected. If your visa application to Japan has been rejected, you will have to wait for six months before re-applying.

This is because if your application has been rejected, and you reapply within six months, your circumstances would not have changed and it is highly likely that your application will get rejected again. Yet, applications within six months are accepted if circumstances have changed significantly and travelling to Japan is essential for humanitarian reasons.

Applicants can check with the embassy or consulate where they plan to reapply for the visa before applying once again.

The process for re-application would essentially be the same. You can learn more about it by visiting the official website of the Ministry of Foreign Affairs of Japan. It comprises all information regarding Japan visa, including the application process, essential documents needed, etc. However, before reapplying, applicants must ensure that the reason for their former rejection has been fixed, or they may risk another rejection.

Need for Tata AIG’s Foreign Travel Insurance When Visiting Japan

Travelling insurance is an important document for a Japanese visa application. Without this, your visa application would likely be rejected. However, travel insurance is more than a mere piece of paper. Here are some key reasons why travelling insurance is a crucial requirement when planning an overseas trip:

  • If you have to cancel your trip, your foreign travelling insurance will save you from the financial loss of hotel reservations, flight cancellations, etc.

  • It stays by your side in the event of unfortunate medical emergencies while abroad.

  • Travel expenses owing to delays or interruptions are taken care of on your behalf.

  • You receive assistance in case you lose your passport or misplace your luggage.

  • You can get Tata AIG’s travel insurance for the elderly for individuals above the age of 71, which puts the needs and requirements of senior citizens at the forefront.

  • Considering these points, it can be understood how Tata AIG’s travel insurance can act as your reliable safety net when you are away from home and find yourself in an unpleasant situation.


It is easy to check the status of your Japan visa online using your application ID and passport number. However, before applying for a visa it is essential to ensure that all the essential documents are readied and you meet the eligibility criteria to prevent rejection.

Disclaimer / TnC

Your policy is subjected to terms and conditions & inclusions and exclusions mentioned in your policy wording. Please go through the documents carefully.

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How long does it take for the Japanese visa application to be processed?

How long does it take for the Japanese visa application to be processed?


If there are no issues with the application, it is processed within five working days. However, it may take longer if there are a large number of visa applications, additional confirmation is required, or when a visa application is made for a long-term stay.

Can you reapply for a Japan visa if your application is rejected?


Yes, you can reapply for a Japan visa, however, you will need to wait for six months before applying and ensure that you meet the criteria for the type of visa you are applying for.

Where can I do a Japan visa check online?


To check the status of your Japan visa application online, visit the official website of VFS Global.