Passport Office in Kota

Whether applicants want to apply for a new passport, renew an existing one or track their application, the passport office in Kota streamlines the process. Let us highlight the different passport offices in Kota.

Regional Passport Office Kota

A regional passport office in Kota was inaugurated on 29th September 2023. It is the main administrative office for the passport services. The RPO in Kota has jurisdiction over 12 districts in Southern and Eastern Rajasthan, including Sawai Madhopur, Pratapgarh, etc.

The regional passport office in Kota is integrated with the Passport Seva project, an e-governance initiative that offers expedited services to citizens.

Post Office Passport Seva Kendra

The Post Office Passport Seva Kendra is another passport office in Kota, offering citizens access to passport-related services. It handles passport applications, renewals, and other basic processes, providing citizens with a convenient option that is closer to their homes.

With trained staff and streamlined procedures, it serves as a reliable and accessible centre for people across the city.

Also Read: Passport Office in Rajasthan

The passport office in Kota offered a range of services to the citizens and residents. Some of the services include:

Fresh Passport Issuance

One of the significant services offered by the passport office in Kota is the issuance of new passports to citizens. Those applying for a passport for the first time must complete the online application and attend an interview at the Kota passport office. The passport office handles all these passport applications.

Renewal or Reissue of Passports

Applicants whose passports have been damaged, lost, stolen, or expired must also apply for new passports. For this, they need to fill out the online passport application. After that, they need to attend an interview at the passport office for document verification and biometrics. Once the application is submitted, the passport office in Kota processes all such applications.

Diplomatic Passport Issuance

The passport office in Kota is also responsible for issuing the diplomatic passport to government officials and diplomats. These passports are issued to individuals who travel abroad on official business. Such passports require a higher level of security and priority processing.

Global Entry Program Verification

A passport office in Kota is also responsible for Global Entry Program verification. This service is offered to eligible Indian travellers to complete the required identity checks and documentation, allowing them to access faster immigration clearance when travelling to foreign countries.

Police Clearance Certificate Issuance

Another crucial requirement when applying for a passport in India is obtaining a police clearance certificate. The police clearance certificate is issued once the police authorities have verified the applicant. If the applicant passes the verification, a certificate will be issued to them by the passport office.

Tatkal Passport Services

Applicants who need their passports urgently can also approach the passport office in Kota for Tatkal services. These services are for individuals who want their passports urgently due to sudden travel plans and other emergencies. Unlike regular passports, officials complete verification quickly and issue them within a shorter timeframe.

Passport Details Updation

The passport office in Kota is also responsible for updating and modifying passport details, including address changes and updates to marital status. Applicants must complete the application and submit it to the officials, along with any supporting documents. The official, after verifying the details, issues a new passport with the updated information.

Also Read: Change Passport Name & Passport Address

Regional Passport Officer Details

Grievance Cell Officer Details

A passport application can be an overwhelming process for newcomers. Any kind of mistake in the application can lead to unnecessary delay. Therefore, it is crucial to keep some points in mind while applying for a passport to expedite the process.

Proper Documentation

Before starting the passport application process, ensure that you have the proper documentation. Incomplete documentation can result in the rejection of a passport application. Therefore, it is crucial to collect all the necessary documents such as identification proof, age proof, address proof, etc.

Complete Online Applications

Applicants who wish to apply for a passport must first complete the online application. Previously, passport applications could be submitted offline; however, submitting the online application is now mandatory.

This can be easily done through the Passport Seva portal. It is helpful to understand the steps, document requirements and appointment flow beforehand so the submission is quick and error-free.

Learn About Passport Fees

Before applying, check the latest passport fees for the type of service you need. Charges vary for fresh applications, renewals, re-issues, lost or damaged passports and Tatkal services. Knowing the fees in advance helps you plan your application better and avoid last-minute surprises.

You can use the passport fee calculator available on the website to know about the fees beforehand.

Schedule Appointment in Advance

Another crucial thing applicants need to keep in mind before applying for the passport application is the appointment date and time.

Attending the passport interview is mandatory for the verification and biometrics process. Also, the slots fill up fast, so it is best to choose the slot when you can actually visit the centres on time.

Locate Nearest PSK and POPSK Centres

Before applying for a passport, applicants also need to locate the nearest PSK and POPSK centres in their area.

After submitting the online application, applicants must attend the interview at the scheduled centre on the specified date and time. Considering this, it is crucial to choose the centres that are close to your preferred location.

Resubmission of Passport Application

The passport application should be submitted within the timeframe decided by the authorities. If the application is not submitted within the specified timeframe, applicants must resubmit it.

The decided time frame for attending the interview at PSK and POPSK centres is within 90 days after submitting the online application.

Applying for a new passport in Kota is a straightforward process. Here is a step-by-step breakdown of the passport application process.

Step 1: Open the Official Passport Seva Website

To begin the passport application process, visit the official Passport Seva website. If you have an account, click on the “Login” button and enter your credentials. However, if you do not have an account, click on the “Register” button to create an account.

Step 2: Apply for a Fresh Passport

Once you log in to your account, click on the “Services” section on the overview page. Select the “Apply for Fresh Passport or Re-issue of Passport” option.

Step 3: Select the Regional Passport Office

Next, select the Regional Passport Office from the dropdown list, which is Kota. The selected RPO in Kota will display the PSK and POPSK centres in the area.

Step 4: Fill Out the Application

After selecting the RPO, begin filling out the passport application form, which includes details such as name, address, email, family details, and other relevant information.

Carefully check all the details and then apply. Once the application is submitted, the application reference number (ARN) will be generated.

Step 5: Pay Passport Fees and Book Appointment

Once the application is submitted, click on the “Pay and Schedule Appointment" option. Pay the passport application fee using the preferred mode of payment. After paying the fees, book an appointment at the passport office in Kota.

Step 6: Attend Passport Interview

Attend the passport interview at the respective POPSK centres in Kota at the scheduled time and date.

The official will verify the applicant's documents and collect the fingerprints and photographs. After the interview, the application will be forwarded for the police clearance process.

To apply for a passport, applicants need to submit the following documents.

• Address proof like an electricity bill, water bill or similar documents.
• Date of birth proof, such as a birth certificate or school leaving certificate.
• Documents to support Non-ECR status, including relevant educational certificates.
• Recent colour photographs (4.5 x 3.5 cm).
• Any extra documents requested by the passport authorities.

If the applicant's passport has expired, they need to renew it in a timely manner to ensure hassle-free travel. Here is the step-by-step process for renewing your passport in Kota.

• Step 1: Go to the Passport Seva website and sign in to your account.
• Step 2: Select the “Re-issue of Passport” option and complete the online application form accurately.
• Step 3: Pay the renewal fee online and book an appointment at the nearest Post Office Passport Seva Kendra in Kota.
• Step 4: Visit the centre on your appointment day with your old passport and the necessary documents.
• Step 5: After your documents and biometrics are verified, your application will be processed.

Also Read: How to Apply For Re-issue Of Passport

To obtain a renewed passport after its expiry, you must submit the following list of documents.

• Original old passport with self-attested copies.
• Documentary proof for the Non-ECR category.
• Coloured recent passport-size photograph.
• Any additional documents requested by the passport officials.

Also Read: How to Renew Indian Passport?

If you have applied for a passport and want to check its status, you can easily do so. Here are the steps to track your passport application.

• Step 1: Go to the Passport Seva portal and click on ‘Track Application Status.’
• Step 2: Select the application type, enter your file number and date of birth, and click on ‘Track Status.’
• Step 3: Check the status of your passport application.

Booking a passport appointment is a crucial step in the passport application process; however, passport slots fill up very quickly. However, you can check the availability of appointments in Kota by following the below mentioned steps.

• Step 1: Open the official Passport Seva website.
• Step 2: Go to the “Check Appointment Availability” option.
• Step 3: Next, select the passport office centre from the dropdown and enter the captcha code.
• Step 4: The available appointment dates and times will be displayed on the screen.

A passport application can take time if you are unsure of the process. Here are some tips to expedite the passport application process.

• Applicants cannot appear for a direct walk-in interview for a passport application. They first need to book an appointment.
• Another crucial tip applicants need to follow is to enter all the details correctly in the passport application form. Incorrect details can result in the rejection of your passport application.
• When visiting the passport office in Kota for an appointment, take all the original documents with you, along with photocopies.
• Reach the passport appointment centres at least 15 to 20 minutes before the scheduled time. This will help in completing the entry formalities early.
• In the event of an emergency, applicants may reschedule their appointment, provided they attend within 90 days of their initial application.
• If you have an urgent travel plan, you can apply for a passport under the Tatkal scheme; however, you will need to pay additional fees.

A passport office in Kota is a vital administrative office that provides passport-related services to its citizens. With an online application, citizens can apply for a passport from the comfort of their home. Under the Tatkal scheme, you can obtain your passport in an expedited manner without disrupting your travel plans.

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